📦 The Scenario
After completing a job order, some material remains unused on the production floor. Users often ask:
"Why doesn't this leftover material automatically go back to the store it came from?"
This expectation, while common, indicates a misunderstanding of how materials are legally and operationally handled in Tuhund.
⚖️ Legal and Physical Ownership
When material is allocated from a store to a job order, there is a legal and physical handover of that material. This is not just a digital operation — it's documented through valid instruments like an Inter-Store Delivery Note (ISDN). Once issued, the material is no longer in the issuing store. It is in your Production Store or Production Floor — both physically and legally.
Thus, expecting the leftover material to fly back to the original store automatically is neither logical nor legal. It is now owned by the production floor, and further movement must be explicitly transacted.
🚫 The Risk Behind the Expectation
If users expect leftover material to return on its own without a transaction, it indicates a serious misuse of the ERP system. This points to:
❌ Passive Bookkeeping Instead of Operational Control
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Users are treating Tuhund as a reporting system rather than a live control system.
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Real-time inventory and ledger accuracy gets compromised.
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Regulatory and compliance obligations (especially in manufacturing and tax environments) may be violated.
🔥 Consequences
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Stock mismatches between system and physical inventory.
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Audit and enforcement risks due to undocumented material lying on the floor.
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Loss of traceability and accountability for material usage and reuse.
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Tendency to treat ERP as a "back office system" instead of a decision-driving tool.
✅ Proper Process Expectations
Tuhund expects every stock movement — whether issue, consumption, return, or scrap — to be a legitimate transaction. Leftover material must be accounted for and explicitly transferred. The system cannot — and should not — assume or guess what happens to physical material.
🔁 How to Return Material: Recommended Operational Process
When leftover material is lying on the production floor after job completion, it is typically not practical or desirable to return it order-by-order. Here's why:
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Leftover quantities per job order are usually small and scattered.
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The financials for each job order are already closed, including consumption accounting.
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The same material types may have been issued across multiple job orders.
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Certain materials (e.g., clamps, bolts, reusable packaging) are expected to be reused and rarely returned.
✅ Recommended Return Process: Inter-Store Delivery Note (ISDN)
Instead of returning materials job order by job order, the preferred method is to accumulate unused material by type and volume, and periodically return them using a Return Inter-Store Delivery Note.
Steps:
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Physically collect and classify leftover materials on the production floor.
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Segregate reusable vs. returnable material.
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Prepare a Return Inter-Store Delivery Note in Tuhund:
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Source: Production Store (or Floor)
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Destination: Chosen store for restocking
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Reference: Mark as Material Return
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Transport the material accordingly.
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Complete the digital transaction to ensure stock accuracy.
🚧 When Job-Order Based Returns Are Justified
Although Tuhund supports direct return of material from a job order, this is not recommended as the primary process unless:
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The leftover quantity is large or expensive.
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There is an audit or after-delivery adjustment.
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The material is owned or tracked per job (e.g., customer-supplied).
In such cases, material can be returned directly using a job reference, but it must be a manual and intentional action, not an automated one.
📝 Summary
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The system reflects legal and operational truth — not user expectations or shortcuts.
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Material must always move through legal transactions.
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The Production Floor is a Store, both physically and legally.
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Use Return ISDN as the standard method for sending unused material back to stores.
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Avoid the mindset of ERP as a passive system — treat Tuhund as a live operational partner.
