Sometimes we receive free of cost goods from our foreign vendors as replacement against warranty or sample items. We do not have to pay anything to the vendor but custom duty and GST is charged as usual. How can we do this in system?
The procedure for entering such imports is same as any other imports but with a slight difference. You have to create a purchase invoice and put price for all such items zero. All other values should be entered in regular way. Once you save the purchase invoice you will see "Custom Duty" button on top, as you see for all import purchase invoices. Click that and it will take you to the page where you make corrections in the system entered values. For regular imports you have the option of either entering each value manually or to enter total values and let the system divide automatically. In this type of purchase invoice, entering total will not work as there is no base price for any item. You will have to enter accessible value directly for each item in your local currency. This is not complicated as you simply copy these values from you bill of entry. Once entered, save the record and from here on it is again the normal process. System will account for IGST and custom duty but will not credit vendor.
In case from settings it is blocked to save a purchase invoice with zero value, your invoice will not save at step 1. Just for this, you do not need to change the settings. In such a case, put some price for at least one item and make it zero after saving. After that system will again work normally as after that stage accessible value is counted and not the base price.