Interest Group Tuhund Release and Update Notes

AI-Powered Data Entry

The latest version of the Tuhund User App introduces AI-powered data entry in three important areas, making everyday transactions faster and reducing manual entry.

1. AI-Powered Contact Entry

You can now create contact records simply by scanning a visiting card.

• Scan the front or back of the visiting card and let the app extract the available information.

• If the contact information is distributed across both sides of the card, simply scan both sides. The app will intelligently combine the relevant information from both images.

• Names, designations, company details, phone numbers, email addresses and other available information can be captured automatically.

• The scanned visiting card images are automatically saved as attachments with the contact record.

Less typing. Fewer errors. Complete contact records.

2. AI-Powered Expense Claims

Creating expense claims is now as simple as scanning your bills and receipts.

• Scan one or more bills or receipts directly from the Expense Claims module.

• The app automatically reads and enters the information available on each bill.

• Multiple bills can be added to the same expense claim request.

• A separate expense claim line item is automatically created for each distinct bill.

• You can review the information and manually add or correct anything that may be missing.

Scan the bills, review the details and submit your claim.

3. AI-Powered Purchase Invoices

Purchase invoice entry has been significantly simplified with AI.

Simply scan the vendor or supplier invoice and Tuhund will extract the available information and create the purchase invoice.

The system can also identify and create missing master data where required, including:

• Vendors / Suppliers

• Addresses

• Products

• HS Codes

• Other relevant master information

Once the required information has been identified, Tuhund can create the purchase invoice with the extracted details, significantly reducing the amount of manual data entry required.

From a paper or digital invoice to a complete purchase transaction with minimal manual effort.

AI Where It Matters

This release brings AI directly into everyday transactions where users spend significant time entering information manually.

Scan → Extract → Review → Save

The user remains in control. AI handles the repetitive data-entry work while users can review, modify or complete any information before saving the transaction.

• Add module management of manpower supplied by human resource / labour contractors with auto calculation of effort, time and payment management.
• Added option of minimum wages.
• Added option of categorization of overtime for both regular employees and workers.
• Added several new filters in shipment delivery orders.
• Added options of one click auto rectification of mismatch due to human errors in shipment delivery orders.
• Added fields for tracking additional master record data in service requests.
• Added swp ID (Service with product) in the services item objects in shipping cart order API response JSON.
• Added new options in payroll policies.
• Added option of direct capture of photos and headshots for employees using web-cams. This option is particularly useful for induction of factory workers.
• Introduced auto-jump option in the Tuhund User App. This takes the users directly into the screen where they are needed most.

• Updated bulk insert of leads through excel file upload. Now, a wide range of field names can be used for the same data fields so that files exported from media like Facebook and LinkedIn, etc do not need to be manually fixed before upload. Files can be tested before the actual posting of data. 
• Updated bulk insert of contact form queries through excel file upload. Now, a wide range of field names can be used for the same data fields so that files exported from media like Facebook and LinkedIn, etc do not need to be manually fixed before upload. Files can be tested before the actual posting of data. 
• Added bulk Excel upload option for line items for delivery notes. Products can be identified by Product ID, SKU ID, Product Number or Part Number.
• Added option of bulk removal of line items from delivery note. 
• Added option of bulk upload of Delivery Orders through Excel File. 

• Updated search logic for inventory location search making it even more versatile and faster. Split input boxes for location dimensions and products. Added logic of comma-separated dimension searches in location list page similar to location select dropdown, which was done much earlier. 
• Added 4 new security rights, related to the documentation, along with the associated functionality

1. VDOCIP - Verify completion of documentation for invoices containing products
2. VDOCIS - Verify completion of documentation for invoices containing spares
3. VDOCDP - Verify completion of documentation for delivery notes containing products
4. VDOCDS - Verify completion of documentation for delivery notes containing spares

• Changed CSV upload of attendance records from isolated devices to asynchronous mode to reduce server load and user experience. 
• Changed default auto-complete status of auto-processed commercial invoices to "Delivery Completed. Not Printed."
• Added product images in RFQ (request for quote) excel export files. 
• Separated VAT reports for Saudi Arabia from general VAT reports in order to meet the specifications set by ZATCA
• Enabled document completeness check lock for Proforma Invoices.
• Added stock errors and warnings section under inventory to highlight possible manual errors based on history and trends comparison.
• Fixed overflow issue of the number to words conversion in Arabic for large amounts. This issue affected only amounts exceeding 10 million.
• Moved Third Party API access and control to Admin Panel (from Implementation admin panel). Added two new security functions to control the access :
  1. APIM - Manage Third Party API Access and Properties
  2. APIV - Monitor Third Party API Activity reports and logs
• Made status labels of Commercial Invoices and other records dynamic and editable.

• Updated logic of email indexing. New logic has considerably improved the loading speed of email lists, search results and email messages.
• Updated dynamic field selection function in customer notifications for email and SMS.
• Added more fields in Email and SMS templates of Delivery Orders, Service Requests and Cart Order Types, 
• Added new report under HR module. The report consists attendance of employees between freely selectable dates grouped by employees. It shows details of all shifts in the day separately as well as first in / last out and total duration worked in the day. It shows leaves, holidays and how each punch in / punch out was marked. This report can be exported to excel and is intended to be useful for deeper analysis. 

• Added date (from and to) filter in purchase returns list page.
• Improved search function in location selector in Inventory.
• Added onclick vendor filter option in purchase returns list page.
• Made discussion section enabled by default in purchase invoice
• Added closure confirmation stage in Delivery Notes with mandatory document attachment check
• Added new features in packing lists associated with commercial invoices and delivery notes
• Improved loading speed of commercial invoices and delivery notes, even with enhanced and added features

• Updated PDF generator to handle issues with alignment of RTL languages.
• Introduced option of auto conversion of numbers from English alphabet to Arabic, Urdu and Persian, along with formatting differences.
• Introduced option of dual language for the items table, for codes and values like price, quantity, amount, HS Code, VAT rate, VAT amount and so on.

PS: This update was done to meet the latest regulations of e-Invoicing from ZATCA (Zakat, Tax and Customs Authority), Kingdom of Saudi Arabia. https://zatca.gov.sa/