We want to lock prices in purchase order system with current prices. Any new hike requires approval from me.
When we elevate proforma invoice to indent order we get option to choose exchange rate between exchange rate in proforma invoice or current exchange rate where we can choose one of them. We need option to enter exchange rate manually because we use a fixed rate for reporting which we revise ourselves from time to time. For example current USD rate is 71.74, but we want to put 70.00 for all indent orders till we decide to change this rate. When we pay commission to our staff and agents, we use this rate not the actual exchange rate.
For large invoices where there are variations on item level in the accessible value in bill of entry compared to auto-calculated value based on our purchase order, entry exchange rate and other values considered by customs department, or where GST rate applied by customs department is different from what we have considered, it is difficult and time consuming to find the exact item. We often have imports with more than 2000 items in same invoice. For such large invoices we get split bill of entry. If all the values are matching, it is just few clicks to complete the import but again for such large imports all the values rarely match. Is there any shorter way to match these values?
Please check our purchase invoice number TEMP1400. Original bills are attached. There is a difference of Rs 8 which we are not able to find where.
We have so far not enabled auto-update feature for any currency in our ERP as we are unsure if the rates will be correct as wrong rates can create problems. We want to know where Tuhund gets the exchange rates from.